Team and Career

The advertised role gives you the chance to gain insights into many different companies and industries while building valuable international experience in leadership development.

To strengthen our team in Vienna, we are hiring—due to growth—as soon as possible:

Training Management / Seminar Coordination Specialist

[f/m/x; full-time, Vienna]

In this role, you are the administrative organizational talent behind our cross-country projects. You focus on modern digital solutions, strong customer-centric service, excellent communication, and professional self- and time-management.

Your responsibilities

• Independent coordination and execution of seminars/webinars/digital learning support within international leadership development programs

• Active organizational and administrative collaboration with MDI consultants and trainers (training preparation & follow-up, scheduling)

• Interface between clients, trainers, and seminar locations

• Preparation, production, and shipping of training materials

• Invoice verification & invoicing (trainers/clients)

• Setting up and administering projects/processes in the internal database

• Driving internal improvement and digitalization initiatives

Your profile

• Completed higher commercial education/solid commercial understanding and strong interest in training management/seminar coordination/digital learning support

• At least two years of experience in seminar coordination, project management, office management, or an assistant role

• Strong quality, customer, and service orientation balanced with self-organized, effective, and productive working style

• Structured, forward-looking approach | excellent organizational skills | solution-oriented mindset

• High hands-on mentality and stress resilience paired with a confident and professional presence

• Reliable team player with strong communication skills

• Excellent German and English skills

• Confident MS Office skills

• Affinity for digital solutions (MS Teams, SharePoint, databases, etc.) and high willingness to learn new technologies/tools (e.g., Virtual Reality, AI)

• Interest in continuous personal and entrepreneurial development (upskilling, systems thinking, understanding & improving processes, etc.)

What we offer

• A challenging, varied role with a broad scope in a highly dynamic and agile environment

• Long-term collaboration in a renowned international company with numerous exciting cross-border projects, long-standing clients, and reliable colleagues

• Attractive learning & development opportunities and a professional, cooperative work climate

• Flexible working hours, home office, and the option of up to 3 weeks/year of workation

• Team breakfast and lunch alternating weekly

• Job ticket

• Workplace with excellent public transport connections right in the center of Vienna

• Numerous additional benefits and a diverse, international team

Your benefits at MDI

Click through our team page to discover the “MDI world,” our team, focus topics, and much more:
https://mdi-training.com/de/team-und-karriere/

Compensation

Your salary is based on the Austrian Collective Agreement for Employees in Information and Consulting. For this position, the monthly minimum gross salary is €2,464.50. The final classification and salary are determined based on your professional and personal qualifications—overpayment is possible and will be discussed individually.

Of course, we have an attractive, market-competitive compensation package including benefits in place.

How to apply

We look forward to your application (CV including cover letter and references) by email to Aline Motz-Depoorter at [email protected] by October 15, 2025.